Administrative Resources and Training Support

All trainees in the Research Training Program in Sleep, Circadian and Respiratory Neurobiology, including trainees enrolled in the Certificate Program but not supported by this grant, are advised to make use of the administrative resources and training support available to them through this program.

On this page you will find helpful information on:
Administrative Support
Disbursement of Funds (including Travel)
Training Support and Mentoring
Other Training Resources

If after reviewing the information provided here you have remaining questions, please contact the Program Coordinator at sleep_training@hms.harvard.edu.

Administrative Support


Trainees are expected to meet in person with the Program Coordinator as early as possible in their appointment, and ideally before their appointment begins.  When questions arise, or documentation must be filed, trainees are strongly encouraged to use email and electronic or scanned documents whenever possible.

The Program Coordinator can answer questions regarding applications, renewal of funding, meetings and events, as well as assist in contacting faculty and other trainees.  The Program Coordinator should receive and will maintain all documentation of completion of training program requirements, and oversees maintenance of current and former trainee records for all preceptors. Additionally, the Program Coordinator initiates and maintains trainees' appointments with the National Institutes of Health, as well as facilitates all payments and reimbursements related to the training program.
 
The Division also processes all hospital and Medical School appointments for the trainees employed at Brigham and Women's Hospital.

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Disbursement of Funds (including Travel)


Trainees funded by this program have access to funds for tuition, travel to conferences, and other training related expenses.  With sufficient advance notice, some expenses can be paid directly from this grant.  Other expenses are reimbursed directly to the trainee, or to their laboratory, as appropriate.  Trainees are advised to obtain pre-approval through the Program Coordinator for expenses for which they will request reimbursement.

For reimbursement of approved expenses, trainees should collect all receipts and proof of payment (such as copies of credit card statements showing the expenses) and submit to the division for disbursement of funds.

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Training Support and Mentoring


Trainees are advised to take personal responsibility for obtaining the support and mentoring that they need, for example by making sure that they schedule appropriate meetings with their mentors.  In addition to each trainee's faculty mentor(s), there are also several other individuals who are available to provide support to trainees in this program.  For guidance on required and recommended meetings with mentors and others, please see the appropriate training requirements page, linked from the Research Training Program main page.

The Training Coordinator, Patrick Fuller, PhD, initiates most of the mentoring training activities for this Training Program, and has a strong background in developing mentoring plans for post-doctoral trainees in conjunction with FASEB.  Dr. Fuller assists with all 'community of trainees' activities, such as the quarterly administrative and career meetings of all trainees.  All trainees are required to write a grant application within their first year (typically an individual NRSA or equivalent application providing at a minimum the NRSA level of salary support) and Dr. Fuller is available to all trainees to help with scientific and mentoring related issues, identification of funding opportunities and development of grant applications (in addition to the trainee's primary mentor and any co-mentor).

The Chair of the Curriculum Development Sub-committee, Robert Stickgold, PhD, serves as or assigns another Preceptor to serve as an independent advisor to each incoming trainee.  In collaboration with the other members of this committee, Dr. Stickgold or the trainee's assigned advisor develops and makes recommendations regarding appropriate laboratory placement of trainees as necessary, and conducts the annual review of core requirements and elective courses.

Joseph M. Ronda, M.S., Director of Information Systems for the Division of Sleep Medicine at Brigham & Women's Hospital, is responsible for developing and supporting the use of computers as tools in medical research.  Mr. Ronda assists with the computer needs of the trainees with respect to both on-line data collection and analysis.

Wei Wang, Ph.D., Biostatistician at Brigham & Women's Hospital and Lecturer on Medicine at Harvard Medical School, is responsible for courses in statistical analysis directly related to research questions being encountered by fellows in their patient-oriented applied research, and is available to assist each trainee in statistical considerations in the design and interpretation of experiments and the resulting data analyses.

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Other Training Resources


In addition to these resources and information, links to other resources can be found in the Resources section of this site.  In particular, trainees may find useful:


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If after reviewing the information provided here you have remaining questions, please contact the Program Coordinator at sleep_training@hms.harvard.edu.


All Related Links
Research Training Program main page
Program Description (overview)
Program Faculty (descriptions of research interests)
Certificate Program Guidelines
Academic Requirements and Recommended Courses
Pre-doctoral Trainee Program Description
Postdoctoral Trainee Program Description
Summer Minority Medical Student Program Description
Trainees' Portal Page
Eligibility Guidelines for prospective applicants
Forms and Resources page (find all forms, application materials, eligibility guidelines, orientation packet, FAQs and other help)

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