Reimbursement Requests

If you have completed travel or incurred other expenses that were pre-approved by the HMS Division of Sleep Medicine, please enclose the following in your request for reimbursement:

  1. Your full name, permanent (tax) mailing address, and social security number.
  2. If you are not a US citizen or permanent resident (i.e., foreign nationals), please provide your tax identification number.
  3. If different from your permanent address, the address to which your reimbursement check should be mailed.
  4. Your original receipts and (for non-cash transactions) proof of payment - this can be a copy of your credit card statement, or canceled check or statement from your bank.

If you already have completed the above process on a previous occasion, for future reimbursements you will only need to confirm your address(es) and provide receipts, since your information will already have been established in the Harvard Accounts Payable system.

Harvard employees note: Reimbursement requests must be submitted to Harvard Accounts Payable within 60 days of the travel or expense date to ensure approval and payment. Prior to being submitted to Accounts Payable, reimbursement request forms must be prepared by the Division and signed by the reimbursee, and if this is the first request for the reimbursee, at least one additional day must be allowed to establish the reimbursee in the Accounts Payable system. With these facts in mind, please allow time sufficient for your request to be processed by the Division of Sleep Medicine before this 60-day period is over.

Requests should be mailed to:

  • HMS Division of Sleep Medicine
  • 401 Park Drive, 2nd Floor East
  • Boston, MA 02215

Or faxed to 617-998-8823.

If you have questions or concerns, please call or email.

Site Map | Contact Us | © 2017 by the President and Fellows of Harvard College